AeroVantis Privacy Policy

Data Protection

Who are we?

With this statement (hereinafter referred to as the "Statement"), we wish to inform you about how personal data is collected and processed by us, AeroVantis bv, headquartered in Belgium at 3800 Sint-Truiden, Lichtenberglaan 1090, and with company number 1027.062.922 (hereinafter "we").

Our contact details can be found at the bottom of this Statement.

AeroVantis bv strictly adheres to the legislation applicable in this and all other domains.

We do not intentionally collect or process personal data of individuals under the age of 16.

What personal data do we collect?

The type of personal data we collect depends on your specific situation or the specific activities or services that are offered or requested.

"Personal data" refers to all information about an identified or identifiable natural person.

We collect personal data from you and/or your representatives, staff, independent contractors, or directors (hereinafter also referred to collectively as "You" or "Your").

In particular, we collect administrative and contact details. This allows us to identify or contact you or to conduct business with you if you are a supplier or business partner. These personal details may include your name, address, phone number, email address, and other unique information such as your position, username, and password to access our services.

We do not collect or process sensitive information, such as data relating to race or ethnic origin, religious beliefs, physical or mental health, or sexual orientation. If such personal data is provided to us, we will not use it and will delete it.

Our website also uses "cookies." These are small pieces of information stored by your browser on your computer and allow us to record certain information about users of our website (e.g., language preference, duration of your visit on the page, etc.). They help tailor the website better to your needs, preferences, and ease of use. More information can be found in our cookie policy.

How do we obtain your personal data?

Your personal data may be collected in various ways, including when:

You fill out an (online) form issued by AeroVantis bv;
You participate in an event or promotion organized by AeroVantis bv;
You subscribe to a newsletter from AeroVantis bv;
You participate in surveys;
You contact us or follow us on social media.

We may obtain your personal data directly from you or through third parties, such as Belgian Federations. If we do, we ask these third parties to confirm that the information was lawfully obtained and that we have the right to use the data acquired from them.

Why do we need your personal data?

We use and process your personal data for the following purposes:

Information and communication

We may use your personal data to inform you about our activities, events, services, special offers, or newsletters that we believe may interest you.

AeroVantis bv RPR Antwerpen, afdeling Hasselt 1027.062.922 Lichtenberglaan 1090, B-3800 Sint-Truiden – Belgium

If you no longer wish to receive such information, you can always request this. Our contact details can be found at the bottom of this Statement.

We may also communicate about our activities and events on third-party websites. We recommend you read the privacy statements of these third parties to understand their policies on processing personal data.

Service provision

We may use your personal data to facilitate your participation in our activities or events and, among other things, to send you electronic invoices.

Studies and statistics

We may use your personal data for statistical purposes and for conducting studies. For example, we may use personal data to generate statistics on the demographic analysis of our contacts and the number of participants per event. We may also use such statistics for direct marketing purposes.

What is the legal basis for our processing of personal data?

We may use your personal data based on your consent for one or more processing purposes stated in this Statement. You can withdraw your consent at any time. More information on this can be found at the bottom of this Statement.

We may also use your personal data to the extent necessary for the execution of a contract that you have concluded with us or to take the necessary steps at your request to enter into a contract with us.

We may also process your personal data when we are legally obliged to do so.

Finally, we may use your personal data when necessary for the pursuit of our legitimate interests, provided that this outweighs your interests and rights.

With whom do we share your personal data?

We do not share your personal data with third parties unless (i) we have received your prior consent, (ii) we are required to do so under a regulation or legal procedure, or (iii) we are requested to do so by legislative or judicial authorities.

Additionally, we use certain subcontractors such as ICT companies for the maintenance and management of our website and social media. These subcontractors are processors of personal data and act on our behalf and under our instructions. We ensure that these subcontractors take the necessary technical and organizational measures to process your personal data legally and lawfully and do not disclose it to third parties under any circumstances.

Where do we process and store your personal data?

Your personal data is processed and stored by us in Belgium or in another country where our service providers have facilities. However, it is our clear intention to ensure that your personal data remains within the European Union.

How long do we retain your personal data?

We retain your data only as long as necessary for the processing purposes stated in this Statement. Your personal data will also be stored and used as long as needed to comply with our legal obligations, resolve disputes, or enforce our agreements.

How do we secure your personal data?

Your personal data is considered strictly confidential. We take appropriate technical and organizational measures to protect the provided and collected personal data against destruction, loss, accidental alteration, damage, accidental or unlawful access, or any other unauthorized processing.

What rights do you have?

You can invoke all rights under Belgian law, in particular the following rights:

You always have the right to access and review your personal data.

To access your personal data, you must submit a written request to us as follows:

By email: info@AeroVantis.com;
In writing to the following postal address: Lichtenberglaan 1090, B-3800 Sint-Truiden – Belgium.

You always have the right to have incorrect, incomplete, inappropriate, or outdated personal data deleted or corrected.

You have the right to object to the processing of your personal data or to withdraw your previously given consent for a specific processing of personal data.

When exercising this right, we ask you to clearly indicate which processing(s) you object to or which consent you wish to withdraw. Please note that objecting to certain processing activities or withdrawing your consent for specific processing of your personal data may result in you no longer being informed about or able to use activities or services offered by us.

If you wish to exercise your rights, we ask you to provide proof of your identity to prevent any unauthorized disclosure or processing of your personal data. We therefore request you to preferably include a copy of the front side of your identity card with your request.

Questions or complaints?

If you have a question or complaint about our processing of personal data, about exercising your rights, or about this Statement, you can contact us through the following channels:

By email: info@AeroVantis.com;
In writing to the following postal address: Lichtenberglaan 1090, B-3800 Sint-Truiden – Belgium.

If you are not satisfied with our response, or if you have comments regarding the exercise of your rights, or if you believe that our processing of your personal data does not comply with legislation, you can file a complaint with the Data Protection Authority, better known as the Privacy Commission. All information can be found at https://www.gegevensbeschermingsautoriteit.be.

How are changes to this Statement handled?

This Statement may be amended or supplemented by us if we deem it necessary. We encourage you to periodically review this Statement to learn how we process and protect your personal data.

Last modified on: 12-09-2025

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